PRIVACY POLICY

The Wilson Mannion Recruitment services are provided by Wilson Mannion Recruitment LTD, company registration number 14020143 and whose registered office is at 5 Crescent East, Thornton-Cleveleys, FY5 3LU (‘we’, ‘our’ or ‘us’).

We are the controller of personal data we have obtained from you, meaning we are the organisation legally responsible for deciding how and for what purposes it is used.

We take your privacy and personal data very seriously. Please read this privacy and data processing policy carefully as it contains important information on who we are and how and why we collect, store, use and share any information relating to you (your personal data) in connection with our services for you. It also explains your rights in relation to your personal data and how to contact us or a relevant regulator in the event you have a complaint.

We collect, use and are responsible for certain personal data about you. When we do so we are subject to the UK General Data Protection Regulation (UK GDPR).

Given the nature of our services, we do not expect to collect the personal data of anyone under 13 years old. If you are aware that any personal data of anyone under 13 years old has been shared with us, please let us know immediately so that we can delete that data.

This version of our privacy policy is primarily written for adults, including parents and guardians of child users. If you are a child (under 18 years old) you are welcome to read this policy if you find it useful, but we recommend you ask your parent or guardian to read this policy.

This privacy and data processing policy is divided into the following sections:

What this policy applies to
Personal data we collect, use and process, about you
How your personal data is collected
How and why we use your personal data
Marketing
Who we share your personal data with
How long your personal data will be kept
Cookies and other tracking technologies
Your rights
Keeping your personal data secure
How to complain
Changes to this privacy policy
How to contact us

WHAT THIS POLICY APPLIES TO

This privacy policy relates to your use of our services and our collection and use of your personal data generally, in seeking to find you an appropriate job role with one of our clients. In particular, we will:

register and retain your personal data on our systems
assess your personal data for its relevance to job roles for our clients on whose behalf we are acting
acting on your behalf, as a recruitment agency, by the submission of your personal data in a CV to our clients, the arranging of interviews, and relationship and offer management
keep you informed about new job roles that we register that match your skills and experience either by phone, post, email, text message or via social media channels
provide general careers advice and relevant market intelligence.

In addition, through our website we may link to other websites owned and operated by certain trusted third parties to make additional services available to you. Those third-party websites may also gather information about you in accordance with their own separate privacy policies. For privacy information relating to those third-party websites, please consult their privacy policies as appropriate.

PERSONAL DATA WE COLLECT, USE AND PROCESS, ABOUT YOU

The personal data we collect about you depends on the particular activities carried out through our services and/or our introduction of an appropriate job role for you (as relevant).

You consent to us collecting, handling, storing, sharing, accessing, using, transferring, disposing and processing (as defined by the Data Protection Act 2018 and General Data Protection Regulation, Regulation (EU) 2016/679, as it forms part of domestic law in the United Kingdom by virtue of section 3 of the European Union (Withdrawal) Act 2018)) the following personal data about you:

CV as submitted by you or on your behalf by a third-party
your name, address and contact information, including email address and telephone number and company details
any delivery addresses specified for an order you may place for our services
information to check and verify your identity, eg date of birth
your gender, if you choose to give this to us
social media profile
employment history (e.g. employer, dates, job titles, job description, previous employers)
basic salary, benefits and bonuses and your salary expectations
academic history (e.g. dates, institutions, professional qualifications and skills (e.g. SRA ID, CILEX))
current and previous employer references (to include regulated references where necessary)
right to work in the UK (e.g. passport, photo driving licence)
bank account details, national insurance number, P45/P46
assessment results (e.g. psychometric, video or telephone assessments)
location data, if you choose to give this to us
details of any information, feedback or other matters you give to us by phone, email, post or via social media
your Wilson Mannion Recruitment account details, such as username and login details
your activities on, and use of, our services and/or website
your personal or professional interests
your professional online presence, eg LinkedIn profile
information about the services we provide to you
your contact history, details of the roles you are seeking (if relevant) and saved items
information about how you use our services, website and technology systems
your responses to surveys, competitions and promotions

If you do not provide personal data we ask for, it may delay or prevent us from providing our services to you.

We collect, store and use this personal data for the purposes described in the section ‘How and why we use your personal data’ below.

HOW YOUR PERSONAL DATA IS COLLECTED

We collect personal data from you:

directly, when you provide us with or send us information, whether or not face-to-face;
such as when you register with us, contact us (including via email), send us feedback, request us to provide our services whether directly to us (face-to-face) or via our website, post material to our website, complete customer surveys or participate in competitions via our website; and
indirectly, such as through a third party who you have authorised to send us your personal data, your browsing activity while on our website, etc. We will collect information indirectly using the technologies explained in the section on ‘Cookies and other tracking technologies’ below.

HOW AND WHY WE USE YOUR PERSONAL DATA

Under the relevant data protection laws, we can only use your personal data if we have a proper reason, e.g:

where you have given consent
to comply with our legal and regulatory obligations
for the performance of our services for you or to take steps at your request before the performance of our services, or
for our legitimate interests or those of a third party

A legitimate interest is when we have a business or commercial reason to use your personal data e.g. you have requested us to use your personal data to find you a suitable job role, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own. You can obtain details of this assessment by contacting us (see ‘How to contact us’ below).

The table below explains what we use your personal data for and why.

What we use your personal data for	Our reasons
Create and manage your account with us	To perform our service for you or to take steps at your request before performing our services
Providing services to you including, as relevant, sharing your personal data with potential employers who may have roles for which you are suited	To perform our services for you or to take steps at your request before performing our services
Conducting checks to identify you and verify your identity or to help prevent and detect fraud against you or us	To comply with our legal and regulatory obligations
To enforce legal rights or defend or undertake legal proceedings	Depending on the circumstances: — to comply with our legal and regulatory obligations — in other cases, for our legitimate interests, i.e. to protect our business, interests and rights
Customise our website and its content to your particular preferences based on a record of your selected preferences or on your use of our website	Depending on the circumstances: — your consent as gathered e.g. by the separate cookies tool on our website —see ‘Cookies and other tracking technologies’ below — where we are not required to obtain your consent and do not do so, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price If you have provided such a consent you may withdraw it at any time by changing the setting on the cookies tool https://www.wilsonmannion.co.uk/cookie-policy/ (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn)
Retaining and evaluating information on your recent visits to our website and how you move around different sections of our website for analytics purposes to understand how people use our website so that we can make it more intuitive or to check our website is working as intended	Depending on the circumstances: — your consent as gathered e.g. by the separate cookies tool on our website —see ‘*Cookies and other tracking technologies*’ below — where we are not required to obtain your consent and do not do so, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price If you have provided such a consent you may withdraw it at any time by changing the setting on the cookies tool https://www.wilsonmannion.co.uk/cookie-policy/ (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn)
Communications with you not related to marketing, including about changes to our terms or policies or changes to the services or other important notices	Depending on the circumstances: — to comply with our legal and regulatory obligations — in other cases, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price
Protecting the security of systems and data used to provide the services	To comply with our legal and regulatory obligations We may also use your personal data to ensure the security of systems and data to a standard that goes beyond our legal obligations, and in those cases our reasons are for our legitimate interests, ie to protect systems and data and to prevent and detect criminal activity that could be damaging for you and/or us
Updating and enhancing customer records	Depending on the circumstances: — to perform our services for you or to take steps at your request before performing our services — to comply with our legal and regulatory obligations — where neither of the above apply, for our legitimate interests, eg making sure that we can keep in touch with our customers about existing and new services
Disclosures and other activities necessary to comply with legal and regulatory obligations that apply to our business, eg to record and demonstrate evidence of your consents where relevant	To comply with our legal and regulatory obligations
Marketing our services to existing and former customers	For our legitimate interests, ie to promote our business to existing and former customers See ‘*Marketing*’ below for further information
To share your personal data with members of our group and third parties that will or may take control or ownership of some or all of our business (and professional advisors acting on our or their behalf) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency In such cases information will be anonymised where possible and only shared where necessary	Depending on the circumstances: — to comply with our legal and regulatory obligations — in other cases, for our legitimate interests, ie to protect, realise or grow the value in our business and assets

How and why we use your personal data — in more detail

More details about how we use your personal data and why are set out in the table below

Purpose	Processing operation	Lawful basis relied on under the UK GDPR	Relevant categories of personal data
Communications with you not related to marketing, including about changes to our terms or policies or changes to the services or other important notices	Addressing and sending communications to you as required by data protection laws, i.e. the UK GDPR or Data Protection Act 2018	Processing is necessary for compliance with a legal obligation to which we are subject (Article 6(1)(b))	— your name, address and contact information, including email address and telephone number and company details — your account details (username)
Addressing and sending communications to you about changes to our terms or policies or changes to the services or other important notices (other than those addressed above)	Our legitimate interests (Article 6(1)(f)), which is to be as efficient as we can so we can deliver the best service to you	— your name, address and contact information, including email address and telephone number and company details your account details (username)

Purpose

Processing operation

Lawful basis relied on under the UK GDPR

Relevant categories of personal data

Communications with you not related to marketing, including about changes to our terms or policies or changes to the services or other important notices

Addressing and sending communications to you as required by data protection laws, i.e. the UK GDPR or Data Protection Act 2018

Processing is necessary for compliance with a legal obligation to which we are subject (Article 6(1)(b))

— your name, address and contact information, including email address and telephone number and company details

— your account details (username)

Addressing and sending communications to you about changes to our terms or policies or changes to the services or other important notices (other than those addressed above)

Our legitimate interests (Article 6(1)(f)), which is to be as efficient as we can so we can deliver the best service to you

— your name, address and contact information, including email address and telephone number and company details

your account details (username)

HOW AND WHY WE USE YOUR PERSONAL DATA—SHARING

See ‘Who we share your personal data with’ for further information on the steps we will take to protect your personal data where we need to share it with others.

MARKETING

We will use your personal data to send you updates (by email, text message, telephone or post) about our services, including exclusive offers, promotions or new services.

We have a legitimate interest in using your personal data for marketing purposes (see above ‘How and why we use your personal data’). This means we do not need your consent to send you marketing information. If we change our marketing approach in the future so that consent is needed, we will ask for this separately and clearly.

You have the right to opt out of receiving marketing communications at any time by:

contacting us at https://www.wilsonmannion.co.uk/opt-out/
using the ‘unsubscribe’ link in emails or ‘STOP’ number in texts, or
updating your marketing preferences on our https://www.wilsonmannion.co.uk/contact-us/

We may ask you to confirm or update your marketing preferences if you ask us to provide further services in the future, or if there are changes in the law, regulation, or the structure of our business.

We will always treat your personal data with the utmost respect and never sell or share it with other organisations for marketing purposes.

For more information on your right to object at any time to your personal data being used for marketing purposes, see ‘Your rights’ below.

WHO WE SHARE YOUR PERSONAL DATA WITH

We share personal data with:

third parties we use to help deliver our services to you, e.g. third parties who may have suitable job roles for you etc.
other third parties we use to help us run our business, e.g. marketing agencies or website hosts and website analytics providers

We only allow those organisations to handle your personal data if we are satisfied they take appropriate measures to protect your personal data.

We occasionally also share personal data with:

our external auditors, eg in relation to the audit of our accounts, in which case the recipient of the information will be bound by confidentiality obligations
our and their professional advisors (such as lawyers and other advisors), in which case the recipient of the information will be bound by confidentiality obligations
law enforcement agencies, courts, tribunals and regulatory bodies to comply with our legal and regulatory obligations
other parties that have or may acquire control or ownership of our business (and our or their professional advisers) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency—usually, information will be anonymised but this may not always be possible. The recipient of any of your personal data will be bound by confidentiality obligations

HOW LONG YOUR PERSONAL DATA WILL BE KEPT

We will not keep your personal data for longer than we need it for the purpose for which it is used.

Different retention periods apply for different types of personal data.

If you stop using your account, we will delete or anonymise your account data after six years.

COOKIES AND OTHER TRACKING TECHNOLOGIES

A cookie is a small text file which is placed onto your device (eg computer, smartphone or other electronic device) when you use our website. We use cookies and other similar technologies, eg web beacons, action tags, single-pixel gifs on our website. These help us recognise you and your device and store some information about your preferences or past actions.

YOUR RIGHTS

You generally have the following rights, which you can usually exercise free of charge:

Access to a copy of your personal data	The right to be provided with a copy of your personal data
Correction (also known as rectification)	The right to require us to correct any mistakes in your personal data
Erasure (also known as the right to be forgotten)	The right to require us to delete your personal data—in certain situations
Restriction of use	The right to require us to restrict use of your personal data in certain circumstances, eg if you contest the accuracy of the data
Data portability	The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations
To object to use	The right to object: — at any time to your personal data being used for direct marketing (including profiling) — in certain other situations to our continued use of your personal data, eg where we use your personal data for our legitimate interests unless there are compelling legitimate grounds for the processing to continue or the processing is required for the establishment, exercise or defence of legal claims
Not to be subject to decisions without human involvement	The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you We do not make any such decisions based on data collected by our website
The right to withdraw consents	If you have provided us with a consent to use your personal data you have a right to withdraw that consent easily at any time You may withdraw consents by going to https://www.wilsonmannion.co.uk/opt-out/ and opting out. Withdrawing a consent will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn

For further information on each of those rights, including the circumstances in which they do and do not apply, please contact us (see ‘How to contact us’ below). You may also find it helpful to refer to the guidance from the UK’s Information Commissioner on your rights under the UK GDPR.

If you would like to exercise any of those rights, please complete a request form — available on our website at https://www.wilsonmannion.co.uk/contact-us/ or email, call or write to us — see below: ‘How to contact us’. When contacting us please:

provide enough information to identify yourself e.g. your full name, address and customer or matter reference number) and any additional identity information we may reasonably request from you; and
let us know which right(s) you want to exercise and the information to which your request relates.

KEEPING YOUR PERSONAL DATA SECURE

We have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully. We limit access to your personal data to those who have a genuine need to access it.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

HOW TO COMPLAIN

Please contact us if you have any queries or concerns about our use of your personal data (see below ‘How to contact us’). We hope we will be able to resolve any issues you may have.

You also have the right to lodge a complaint with the Information Commissioner in the UK.

The UK’s Information Commissioner may be contacted using the details at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.

CHANGES TO THIS PRIVACY AND DATA PROCESSING POLICY

We may change this privacy and data processing policy from time to time — when we make significant changes, we will take steps to inform you, for example by including a prominent link to a description of those changes on our website for a reasonable period.

GENERAL

If required to do so, we may ask questions about any prior civil or criminal proceedings you may have been subject to and may also conduct criminal record checks.

We may also undertake searches about you at fraud prevention agencies. This information may be accessed from the UK and other countries and used by law enforcement agencies and by us and other employers (and potential employers) to prevent fraud.

We may undertake searches across any regulatory bodies or websites, which are relevant to your professional qualification(s).

HOW TO CONTACT US

You can contact us by post, email or telephone if you have any questions about this privacy policy or the information we hold about you, to exercise a right under data protection law or to make a complaint.

Our contact details are shown below:

Address: 31 Siskin Road, Cottam, Preston, Lancashire, PR4 0PE

Email: [email protected]

Contact Number: 07828613397